The Easiest Way to Collect Guest Addresses for a Wedding

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Getting married? Congrats! Part of the fun of getting married is trying to gather all your guests’ mailing addresses to send them a physical invitation through USPS (or whatever postal service you have).

I’ve heard several different ways to gather guest addresses for a wedding, but I’m about to tell you one that is going to blow your mind and make gathering guest addresses for your WeDDING a heck of a lot easier!

Two words: GOOGLE FORMS

The majority of people I know have a Google account for one reason or another. If you don’t, it only takes a couple minutes to sign up for one. Google Forms is a lifesaver, and boy do I wish I had used it when I was gathering my guest addresses for my wedding! In fact, I just used it to gather addresses for Christmas Cards, and the amount of people that told me this is genius, I’m totally stealing this idea blew me away. They were right, it is SO easy and only takes a matter of second for each person to enter their own address (hello avoiding mistakes when you copy it or write it down yourself)!

After I used this method for gathering mailing addresses for Christmas Cards, I realized this would be absolutely perfect for gather guest addresses for a wedding as well (ding, ding, ding)!

The steps to gathering your guest addresses via Google Forms for your wedding invitations are very easy.

STEP 1: Create a new Google Form. Name it with both of your first names and wedding address list. For example, “Will & Elisabeth Wedding Address List” is what I would have used for my wedding and what I will use for this example.

The form can be customized with the color of your choice!

The form can be customized with the color of your choice!

STEP 2: Create “short answer” form slots for each guest’s address information. You will need these address elements:

  1. First Name(s)

  2. Last Name

  3. Address Line 1

  4. Address Line 2

  5. City

  6. State (abbreviated)

  7. Zip Code

  8. EXTRA: Use a multiple choice box to allow guests to check off who they know “Fiancé X1”, “Fiancé X2”, “Parents of Fiancé X1”, “Parents of Fiancé X2”, etc. This might help you divide the sheet later on if each respective side wants to keep track of their list.

I recommend making all fields required except for the “Address Line 2” because anyone living in a house will (obviously) not need that line.

Example of using the “short answer” option to create spots for each piece of information.

Example of using the “short answer” option to create spots for each piece of information.

STEP 3: Toggle to the “responses” tab at the top of the form. It is right next to the “questions” tab. Tap on the small green box with the white “cross” through it. This is the symbol for Google Sheets. I’ve circled this in the image below so you know what I’m talking about.

Click the green icon that symbolizes “Google Sheets”!

Click the green icon that symbolizes “Google Sheets”!

This will prompt you to name a new Google Sheet.

You will be prompted to create a spreadsheet in Google Sheets.

You will be prompted to create a spreadsheet in Google Sheets.

That new Google Sheet will automatically auto populate all the collected addresses into spreadsheet format, and it will look something like this:

This is what the new Google Sheet will look like! It will auto-populate as people fill out your Google Form (AMAZING).

This is what the new Google Sheet will look like! It will auto-populate as people fill out your Google Form (AMAZING).

STEP 4: Here’s the easiest part and where the magic happens! In the upper right corner select “send” and toggle to the “link” symbol at the top (just in case you aren’t sure where to look, there are three symbols; an envelope representing email, a link representing a direct link share, and embed brackets for embedding. The link symbol is the middle). I always select “shorten URL” during this step to make it easier on myself. Copy this link.

Shorten the URL and copy the link!

Shorten the URL and copy the link!

STEP 5: Send this link to all/any guests you want to invite to the wedding. When they open the link they will be prompted to fill out the form and it will immediately auto-populate their information into your connected Google Sheet. That spreadsheet can then be shared with any family members or friends that are helping you manage your guest list and invitations. For example, it would be very easy to share the guest list with a calligrapher or stationer that you hire (for example, me, wink, wink).

This is an example of what the form would look like from the guest’s perspective!

This is an example of what the form would look like from the guest’s perspective!

Gathering all the addresses for my Christmas Cards took less than an hour. In your situation, you would be collecting addresses for wedding invitations! I simply texted, emailed, or direct messaged through social media any friends that I wanted to send a Christmas card to. If you need help gathering addresses, just send the link to your mom, dad, grandpa, sister, whoever, to have them share it for you. Only share it with people you intend to invite!

I truly believe that this is your quickest and easiest way to collect addresses. Also important to note, the spread sheet with all the collected addresses is private to you & can not be viewed by your guests unless you change the settings on the back end.

Happy address collecting! You’ll be thrilled if you decide to do it this way. It’s so incredibly easy, and then you can keep that spreadsheet for keeping track of RSVPs, thank you notes, seating, and so many other things.


Looking for someone to create beautiful one-of-a-kind custom save the dates and wedding invitations for your weddings? I would love to assist you!